A complete guide for property managers, landlords and tenants on the Costa Blanca. What we document, why it matters, and how it protects everyone involved.
A move-in / move-out inspection is a structured, room-by-room documentation of a rental property's condition — carried out at the beginning and end of a tenancy. The purpose is to create a reliable, retrievable record of how the property was handed over at move-in, and how it was returned at move-out.
The move-in inspection (Acta de Entrega) establishes the baseline. The move-out inspection (Acta de Salida) compares the current condition against that baseline. The difference between the two determines what happens to the security deposit.
Spanish rental law (LAU — Ley de Arrendamientos Urbanos) does not mandate a formal condition report — but without one, any deposit dispute reduces to conflicting testimony. A signed, dated, photo-documented inspection report is the only reliable basis for resolving disagreements.
The move-in report documents existing damage before the tenant takes possession — they won't be charged for something they didn't cause. The move-out report makes clear what changed during the tenancy and what can legitimately be deducted.
Most deposit disputes don't arise from bad faith — they arise from lack of evidence. A detailed, signed report eliminates most disagreements before they start.
A signed, dated condition report is accepted as strong evidence in Spanish civil proceedings (juicio verbal). It doesn't replace a lawyer — but it gives both parties a clear reference point.
The move-in inspection sets out exactly what condition the property was in. Both parties know what the return standard should be — no surprises at the end of the tenancy.
Periodic interim inspections catch maintenance issues early — before small problems become expensive repairs. Essential for absentee and remote owners.
Under Spanish rental law, landlords cannot deduct normal wear and tear from the deposit. But what counts as normal wear — and what counts as chargeable damage? This distinction is often the core of a deposit dispute.
Every inspection follows a systematic, room-by-room protocol. Nothing is skipped. Every area is photographed and rated.
Every element is rated using a consistent condition scale:
When the landlord or property manager documents the property condition themselves, they are an interested party. In any dispute or legal proceeding, the credibility of their report will automatically be called into question.
A neutral, professional third party eliminates this problem entirely. We don't represent the landlord. We don't represent the tenant. We document what we observe — accurately, consistently, and without a stake in the outcome.
This is what gives the report its evidentiary value — not just what it contains, but who produced it.
Every inspection produces a professional PDF report — digitally signed, immediately shareable, and attachable to any rental contract as a legal annex.
Delivery: within 48 hours by email to both parties. Express 24h available at a surcharge.
Request a sample — we'll send you a real example report so you know exactly what to expect. No commitment required.
We respond within 24 hours. Online booking coming soon — in the meantime, reach us by form, phone or WhatsApp.